We’ve compiled a variety of purchase order PDF templates to help you standardize, streamline, and detail purchase order processes.
Included in this article, you’ll find the following:
When to Use This Template: This basic purchase order template helps teams clarify buyer and supplier communication, reduce errors, and document purchases for financial and inventory management. Use this template to streamline and standardize purchasing for smooth and efficient transactions.
Notable Template Features: This template includes fields for recording customer contact information, shipping terms, special instructions, and other standard purchase order fields. The table has item number, description, quantity, unit price, and total columns for clearly defined spot purchases.
Check out this collection of free order form templates to help you process goods and services orders for a variety of business needs.
When to Use This Template: This template is ideal for use when you anticipate making recurring purchases from a supplier over a specified period of time. It helps teams manage purchase orders for consistent needs and secure long-term supplier relationships.
Notable Template Features: This template includes fields for recording blanket purchase terms and conditions, quantity discount percentages and subtotals, and the approval signatures and dates. It also features the item number, description, quantity, unit price, and total columns of a standard purchase order template.
Check out this collection of free purchase order templates to help you standardize and manage purchasing processes.
When to Use This Template: This template allows users to formalize specific long-term supplier agreements for strategic sourcing and consistent supplying needs. Use this template to demonstrate how individual purchase orders comply with contractual terms and conditions.
Notable Template Features: This template includes a contract reference field to indicate compliance with contractual terms. It also has sections for buyer notes, shipping and billing information, and a dated approval signature.
Learn more about optimizing order processes and lifecycles with this complete guide to order management .
When to Use This Template: This purchase order template helps users outline and manage agreements for services rather than goods. Use this template at the start of the purchase ordering process to ensure that both parties understand expectations and service deliverables.
Notable Template Features: This comprehensive template features a table with line, item number, description, start and end dates, supplier, unit of measure, and other service-specific columns. It also includes fields for listing and describing service terms and acceptance criteria.
When to Use This Template: This template is ideal for scheduling and committing to purchase orders over time. It can also help users manage inventory, streamline purchase planning, and ensure timely deliveries, reducing overstocking risk.
Notable Template Features: This template includes sections for recording tentative shipping dates; shipping and payment terms; and company, vendor, and shipping addresses and contact information. It also has fields for entering the subtotal, tax rate percentage, tax amount, and shipping and handling costs for calculating accurate purchase order totals.
When to Use This Template: This template is ideal for entering into a consignment agreement where the supplier provides inventory without immediate payment. Use this template at the start of a consignment arrangement to outline terms, optimize inventory, and improve cash flow with delayed payment.
Notable Template Features: This template includes fields for consignment terms and conditions, payment terms, inventory management and replenishment details, and storage and handling requirements. It also has space for listing the shipping method, terms, payment, and delivery date.
When to Use This Template: This printable template is ideal for creating and customizing straightforward purchase orders with limited digital access. It helps users document purchase orders for on-site work environments, backup paper copies, and small businesses.
Notable Template Features: This template features all standard purchase order fields in a printable, easy-to-use format. It has the structure and space for writing purchase order form details by hand.
When to Use This Template: This purchase order letter template is ideal for documenting and streamlining simple transactions where a detailed purchase order is unnecessary. It helps summarize a purchase agreement in a narrative, personal, and professional tone.
Notable Template Features: This template has standard letter elements, including the date, name, address, greeting, and complimentary close. It features a purchase order table with item quantity, description, unit price, and total columns.
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